When resigning from a company, it's very important to leave on good terms, as you never know when you will need to use them as a reference or maybe even back and work for them. By using our 8 top tips on how to resign, you can ensure that you leave your company on good terms!
When handing in your notice, schedule a meeting with your boss where possible. If your manager is in a different country, then try to use another email such as skype and email your resignation letter over as an attachment during or after the meeting. Explain that you would like to resign and give your formal written letter. Keep your letter clear and concise, and use a pleasant and respectful tone. Always ensure you address the letter to your manager. You don’t need to go into detail about why you are leaving or where you are going.
When you talk to your manager, ensure that you are polite. If they ask why you want to leave, remember to be professional and tell the truth, but do it in a respectful manner. Sometimes they may come back with a counter offer in order to keep you in the company. If the offer is something you don’t want to consider, don’t be rude, explain that you have decided to leave and unfortunately at this time you won’t be able to accept the counter offer.
Ensure you tell your manager before telling anyone else. Telling your colleagues might mean that your manager hears it from someone else first. It's not professional or best practice. In some companies, they will ask you to wait before announcing that you are leaving. Be respectful and give them the time they need to process your notice.
In aviation, many times your notice period will be between 3 and 6 months. Stick to your notice period. Saying you want to finish up in 4 weeks when you need to give 12 weeks notice is breaking your contract agreement. In some cases, airlines will be happy to let you go sooner, but that will be a discussion you will need to have with them. Do not promise your new company you can start earlier without having that conversation. Breaking your contract is one of the worst things you can do, and some companies will refuse to give you a reference.
We highly recommend refraining from speaking negatively about your employer, manager and other colleagues in the company. Often this can get back to them and can show you in a negative light. Not only is it unprofessional, but it will reflect poorly on you, which may have a negative impact. If other colleagues are badmouthing the company, your boss, or other staff, we recommend not participating.
If they wish to find a replacement for your position, offer your assistance for finding someone. You may know someone who would be suitable that you can put them in touch with. It may be only a small gesture and they may not need your help, but it is a gesture that they will really appreciate.
Do not drop your work standards once you’ve handed in your notice. When you know you're leaving, it can be hard to keep the motivation, but it is very important that you do, as it will be noticed if your standards start to fall.
Remember to thank your manager for giving you the opportunity to work for the company. It is good to show that you are thankful for the experience you have gained, the friends you have made and the lessons you have learned while working there. Often giving a small thank you card can be the icing on the cake. You will be remembered in a positive way.
Remember this is a formal letter, you need to use a formal business format.
Ensure the letter is dated, remember to put the date in the top left of the page.
Below the date give the name of the person who you are writing the resignation letter too.
Then give the address of the company, remember to include the department.
Address the person you are giving the letter too, then give a brief introduction, stating that you have made the decision to leave the company and you wish to serve you notice.
Be positive in what you write, state that you are happy to assist in finding a suitable replacement if needed and be thankful for the opportunities they have given you.
Sign off with your full name and remember to leave a space for your signature.
Resignation letter sample:
Dear Mr. Smith,
Please accept this letter as my formal resignation as A320 Captain with Airline 123. My last day of employment will be August 30th, 2020 in accordance with my 3 month notice period as stated in my employment contract.
I would like to take this time to offer my assistance in finding a suitable replacement should it be necessary. I would like to thank you for the wonderful opportunities Airline 123 has given me over the past 5 years.
Should you require anything additional of me please do not hesitate to reach out.
Kind regards,
Mary Park
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